Microsoft 365 Word Tips and Tricks: Discover top features and expert techniques for creating, editing, customizing, and troubleshooting documents
Explore Word’s top tools and undiscovered features, and learn how to use them optimally in a business or real-world setting
- Use MS Word more efficiently and leverage this handy guide to help you when you get stuck
- Collaborate online effectively and format a variety of professional documents expertly
- Hone your MS Word troubleshooting skills to solve formatting problems and issues encountered by everyday users
Microsoft Word, or MS Word, is a word processor developed by Microsoft. Although Word is one of the office productivity applications included in the Microsoft Office suite, it can also be purchased as a standalone product. MS Word enables you to create, edit, and save professional documents, among other helpful features. Anyone who wants to get better at working with Word will be able to put their MS Word knowledge to use with this practical guide.
The book takes a hands-on problem- and solution-based approach to implementation and provides associated methodologies that will have you up and running and productive in no time. Complete with step-by-step explanations of essential concepts and practical examples, you’ll begin by exploring different versions of Microsoft Word and understand how these versions impact collaboration with others, along with exploring the features available. Throughout the book, you’ll learn how to work more productively and efficiently, with others as well as by yourself, using Word’s sharing and collaboration features and the new reading and accessibility features.
By the end of this Microsoft Word book, you will be able to troubleshoot common issues that may arise when working with documents.
What you will learn
- Track a document’s changes as well as comment on and review changes by others, both locally and remotely
- Use Word’s navigation and view features to improve productivity
- Generate more consistently formatted documents with Styles
- Perform common tasks through simple formatting techniques, Quick Parts, customizing AutoCorrect/AutoFormat, and memorizing keyboard shortcuts
- Troubleshoot the most frustrating formatting problems experienced by Word users
- Create more universally accessible documents by adding Alt Text using the accessibility checker and other Word features
Who this book is for
This book is for business professionals with basic experience of Office apps looking to utilize the Windows version of Microsoft Word to create, edit, format, read, print, and collaborate with short and long documents at home, at work, and on the go. The book assumes some very basic knowledge of Word and word processing programs in general, such as open, save, copy, and paste.
Table of Contents
- There Is No One Word
- Working with Others Remotely (Sharing and Collaboration)
- Reviewing Documents Remotely
- Concentrating Better with Microsoft Word
- Working with Short Documents
- Lists and Characters
- Structuring Long Documents for Better Organization
- Saving Time and Ensuring Consistency with Styles
- Working Faster with Automation
- Working with Illustrations, Charts, and Tables
- Writing for Everyone – Understanding Document Accessibility
- Formatting Problems – Too Much Space
- Transforming Annoying Automation
- Fixing Frustrating Numbers and Bullet Lists
- Stuck Like Glue – Word’s Deceptively Simple Paste Options
Microsoft 365 Word Tips and Tricks Foreword Contributors About the authors About the reviewers Preface Who this book is for What this book covers To get the most out of this book Download the color images Conventions used Get in touch Share Your Thoughts Section 1: Working More Efficiently, Together or Alone with Word Chapter 1: There Is No One Word How to check your version On a PC On a Mac The different versions of Word Microsoft 365 Word Word 2019 Older versions Word for different devices Word for the Web and mobile Word on different operating systems Word on a Mac About this book Summary Chapter 2: Working with Others Remotely (Sharing and Collaboration) Introduction to cloud storage Saving Word documents to the cloud Saving to OneDrive Saving to SharePoint and Teams Sharing a Word document Accessing and sharing Word documents, OneDrive, SharePoint, and Teams SharePoint and Teams AutoSave AutoSave is always on, unless it's not Turning AutoSave off Retrieving unsaved documents When disaster strikes Changing AutoRecover settings Changing the AutoRecover interval Changing the AutoRecover location Summary Chapter 3: Reviewing Documents Remotely Using Track Changes Turning on Track Changes Commenting Changing the privacy settings in Word Replying to comments Resolving and reopening a comment Showing or hiding comments Reviewing and deleting comments Mentioning others in comments Viewing, comparing, and combining changes Comparing documents Comparing versions of the same document Comparing documents with tracked changes Combining documents Combining documents with tracked formatting changes Summary Chapter 4: Concentrating Better with Microsoft Word The Navigation pane Turning on the Navigation pane Jumping to a specific page Searching for a keyword Dictate What you will need before getting started Starting dictation Immersive Reader Using the Immersive Reader tool The reading view Switching to the reading view Getting out of the reading view Focus Turning on the Focus view Getting out of the Focus view Summary Section 2: Making Sense of Formatting Short and Long Documents Chapter 5: Working with Short Documents Starting from a template Browsing Microsoft Word templates Downloading a template in Microsoft Word Formatting essentials for templates Exploring a template Editing a template Editing the template's content controls Saving time with Quick Parts Exploring the Quick Parts gallery Creating your own custom Quick Part Summary Chapter 6: Lists and Characters Working with bulleted and numbered lists Creating a bulleted and numbered list Creating multilevel lists Applying a bullet Defining a bullet Applying numbering Defining a number format Applying a multilevel list Defining a new multilevel list Changing list indents Renumbering a list Viewing word and character counts Special characters Inserting special characters Summary Chapter 7: Structuring Long Documents for Better Organization Creating breaks Types of breaks Creating a page break Creating section breaks Creating different page orientations Changing the page orientation Numbering sections and pages Customizing the header and footer Adding page numbers to your footer Navigating Microsoft Word by section Summary Chapter 8: Saving Time and Ensuring Consistency with Styles What is a style? Applying Quick Styles Types of styles Using the Styles pane Understanding how themes affect styles Changing the theme Changing theme colors Creating a new style by modifying an existing style Creating a style from formatting Creating a new style by modifying an existing style Summary Chapter 9: Working Faster with Automation Preparing for automation Why automate? Identifying tasks for automation Prioritizing the list of tasks Identifying the best automation system Keyboard shortcuts Viewing and customizing keyboard shortcuts AutoCorrect and AutoFormat AutoFormat as You Type Creating custom Quick Parts Creating a custom header Creating and running a macro Turning on the Developer tab Understanding macro security Creating a macro Recording a macro Running a macro Summary Chapter 10: Working with Illustrations, Charts, and Tables Inserting illustrations Inserting pictures Inserting shapes Inserting icons Wrapping text around illustrations Exploring the default layout for illustrations Different text wrapping options Editing wrap points Keeping illustrations in place Working with anchors Using charts and tables as illustrations Summary Chapter 11: Writing for Everyone – Understanding Document Accessibility Designing for document accessibility Applying headings Creating Word lists Inserting meaningful hyperlinks and ScreenTips Writing concise and contextual alt text Writing alt text for pictures The new and improved Accessibility Checker Running the Accessibility Checker Learning about accessibility guidelines Checking accessibility from the status bar Fixing accessibility issues from the Accessibility Checker Typing with your voice Turn on Dictate Transcribing audio Transcribing audio Summary Section 3: Help! Word Is Being Strange! Troubleshooting Common Problems Chapter 12: Formatting Problems – Too Much Space Removing different types of spacing Removing extra space between letters Hidden formatting marks Turning on the hidden formatting marks and symbols Troubleshooting paragraph spacing, line spacing, indents, and tab stops Horizontal space issues – the ruler, tab stops, and indents The easiest way to work with tab stops Working with indentation Using the Set As Default button in the Paragraph settings window Vertical space – line, paragraph, and page The magical Clear All Formatting button Summary Chapter 13: Transforming Annoying Automation Stopping Word from automatically adding or changing text Updating your name and initials in Microsoft Word Understanding and working with AutoFormat AutoFormat as you type Changing how Word corrects and formats text automatically Creating custom keyboard shortcuts Creating a custom keyboard shortcut by inserting symbols Creating a keyboard shortcut from Word Options Customizing custom dictionaries Adding or removing words from Word's custom dictionary Summary Chapter 14: Fixing Frustrating Numbers and Bullet Lists Examining problems when copying lists The number or bullet looks different than the line text Defining a new list style Summary Chapter 15: Stuck Like Glue – Word's Deceptively Simple Paste Options Paste options Keep Source Formatting Merge Formatting Picture Keep Text Only Other options The Word Clipboard Changing default paste options Summary Why subscribe? 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