Microsoft 365 Word Tips and Tricks: Discover top features and expert techniques for creating, editing, customizing, and troubleshooting documents

Microsoft 365 Word Tips and Tricks
Foreword
Contributors
About the authors
About the reviewers
Preface
    Who this book is for
    What this book covers
    To get the most out of this book
    Download the color images
    Conventions used
    Get in touch
    Share Your Thoughts
Section 1: Working More Efficiently, Together or Alone with Word
Chapter 1: There Is No One Word
    How to check your version
        On a PC
        On a Mac
    The different versions of Word
        Microsoft 365 Word
        Word 2019
        Older versions
    Word for different devices
        Word for the Web and mobile 
    Word on different operating systems
        Word on a Mac
    About this book
    Summary
Chapter 2: Working with Others Remotely (Sharing and Collaboration)
    Introduction to cloud storage
    Saving Word documents to the cloud
        Saving to OneDrive
        Saving to SharePoint and Teams
        Sharing a Word document
    Accessing and sharing Word documents, OneDrive, SharePoint, and Teams
        SharePoint and Teams
    AutoSave
        AutoSave is always on, unless it's not
        Turning AutoSave off
    Retrieving unsaved documents
        When disaster strikes
        Changing AutoRecover settings
        Changing the AutoRecover interval
        Changing the AutoRecover location
    Summary
Chapter 3: Reviewing Documents Remotely
    Using Track Changes
        Turning on Track Changes 
    Commenting
        Changing the privacy settings in Word
        Replying to comments
        Resolving and reopening a comment
        Showing or hiding comments
        Reviewing and deleting comments
    Mentioning others in comments
    Viewing, comparing, and combining changes
        Comparing documents
        Comparing versions of the same document
        Comparing documents with tracked changes
        Combining documents
        Combining documents with tracked formatting changes
    Summary
Chapter 4: Concentrating Better with Microsoft Word
    The Navigation pane
        Turning on the Navigation pane
        Jumping to a specific page
        Searching for a keyword
    Dictate
        What you will need before getting started
        Starting dictation
    Immersive Reader
        Using the Immersive Reader tool
    The reading view
        Switching to the reading view
        Getting out of the reading view
    Focus
        Turning on the Focus view
        Getting out of the Focus view
    Summary
Section 2: Making Sense of Formatting Short and Long Documents
Chapter 5: Working with Short Documents
    Starting from a template
        Browsing Microsoft Word templates
        Downloading a template in Microsoft Word
    Formatting essentials for templates
        Exploring a template
        Editing a template
        Editing the template's content controls
    Saving time with Quick Parts
        Exploring the Quick Parts gallery
        Creating your own custom Quick Part
    Summary
Chapter 6: Lists and Characters
    Working with bulleted and numbered lists
        Creating a bulleted and numbered list
        Creating multilevel lists
        Applying a bullet 
        Defining a bullet
        Applying numbering
        Defining a number format
        Applying a multilevel list
        Defining a new multilevel list
        Changing list indents
        Renumbering a list
    Viewing word and character counts
    Special characters 
        Inserting special characters
    Summary
Chapter 7: Structuring Long Documents for Better Organization
    Creating breaks
        Types of breaks
        Creating a page break
        Creating section breaks
    Creating different page orientations
        Changing the page orientation
    Numbering sections and pages
    Customizing the header and footer
        Adding page numbers to your footer
        Navigating Microsoft Word by section
    Summary
Chapter 8: Saving Time and Ensuring Consistency with Styles
    What is a style?
    Applying Quick Styles
        Types of styles
        Using the Styles pane
    Understanding how themes affect styles
        Changing the theme
        Changing theme colors
    Creating a new style by modifying an existing style
        Creating a style from formatting
        Creating a new style by modifying an existing style
    Summary
Chapter 9: Working Faster with Automation
    Preparing for automation
        Why automate?
        Identifying tasks for automation
        Prioritizing the list of tasks
        Identifying the best automation system
    Keyboard shortcuts
        Viewing and customizing keyboard shortcuts
    AutoCorrect and AutoFormat
        AutoFormat as You Type
    Creating custom Quick Parts
        Creating a custom header
    Creating and running a macro
        Turning on the Developer tab
        Understanding macro security
        Creating a macro
        Recording a macro
        Running a macro
    Summary
Chapter 10: Working with Illustrations, Charts, and Tables
    Inserting illustrations
        Inserting pictures
        Inserting shapes
        Inserting icons
    Wrapping text around illustrations
        Exploring the default layout for illustrations
        Different text wrapping options
        Editing wrap points
    Keeping illustrations in place
        Working with anchors
    Using charts and tables as illustrations
    Summary
Chapter 11: Writing for Everyone – Understanding Document Accessibility
    Designing for document accessibility
        Applying headings
        Creating Word lists
        Inserting meaningful hyperlinks and ScreenTips
    Writing concise and contextual alt text
        Writing alt text for pictures
    The new and improved Accessibility Checker
        Running the Accessibility Checker
        Learning about accessibility guidelines
        Checking accessibility from the status bar
        Fixing accessibility issues from the Accessibility Checker
    Typing with your voice
        Turn on Dictate
    Transcribing audio
        Transcribing audio
    Summary
Section 3: Help! Word Is Being Strange! Troubleshooting Common Problems
Chapter 12: Formatting Problems – Too Much Space
    Removing different types of spacing
        Removing extra space between letters
    Hidden formatting marks
        Turning on the hidden formatting marks and symbols
    Troubleshooting paragraph spacing, line spacing, indents, and tab stops
        Horizontal space issues – the ruler, tab stops, and indents
        The easiest way to work with tab stops
        Working with indentation
        Using the Set As Default button in the Paragraph settings window
        Vertical space – line, paragraph, and page
    The magical Clear All Formatting button
    Summary
Chapter 13: Transforming Annoying Automation
    Stopping Word from automatically adding or changing text
        Updating your name and initials in Microsoft Word
    Understanding and working with AutoFormat
        AutoFormat as you type
        Changing how Word corrects and formats text automatically
    Creating custom keyboard shortcuts
        Creating a custom keyboard shortcut by inserting symbols
        Creating a keyboard shortcut from Word Options
    Customizing custom dictionaries
        Adding or removing words from Word's custom dictionary
    Summary
Chapter 14: Fixing Frustrating Numbers and Bullet Lists
    Examining problems when copying lists
    The number or bullet looks different than the line text
    Defining a new list style
    Summary
Chapter 15: Stuck Like Glue – Word's Deceptively Simple Paste Options
    Paste options
        Keep Source Formatting
        Merge Formatting
        Picture
        Keep Text Only
        Other options
    The Word Clipboard
    Changing default paste options
    Summary
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