Enhancing Productivity with Notion: Save time on projects by supercharging your productivity with Notion’s powerful features and templates
- Length: 312 pages
- Edition: 1
- Language: English
- Publisher: Packt Publishing
- Publication Date: 2022-03-16
- ISBN-10: 1803232080
- ISBN-13: 9781803232089
- Sales Rank: #0 (See Top 100 Books)
Written by an experienced Notion Ambassador, this book helps you become proficient with the features, functions, and flexibility of the Notion app to make work and personal life easier
Key Features
- Create accounts, workspaces, and dashboards using all of Notion’s flexible features
- Develop the skills you need to work in various contexts, while working collaboratively with others
- Use basic and advanced blocks, databases, and functions to optimize a workflow that works for you
Book Description
Notion is note-taking, wiki management, and task and project management software that gives you control of your working environment. By creating pages using a variety of block types and database styles, the possibilities are endless. This book will help you overcome challenges in managing large projects using Notion and creating documents using real-time updates with a great deal of flexibility, allowing everyone to have a customized view as per their needs.
With this book, you’ll become well-versed with Notion, where you’ll learn how to access, create, and change a workspace utilizing all the blocks, database views and properties, and advanced features and functions. From a table or list view to a Kanban board or gallery view, you’ll get to explore several database options available in Notion. You’ll learn the skills to build pages, customize the aesthetics, create templates, and store, organize, and surface information through databases, all while building a system and workflow that works for you in your context. The book will also demonstrate how to import and export information and combine Notion with other tools using the API.
By the end of this book, you’ll be able to create a task management system, project management system, or any other system while combining it with other tools that speed up your work for better efficiency.
What you will learn
- Understand how to set up and build on any device
- Navigate, share and alter the appearance of your workspace
- Import and export data to and from Notion
- Understand how to use all the database views, filters, sorts, and properties
- Create task, wiki, and project management systems
- Connect Notion to third-party applications with the API
Who this book is for
Business users, power users, IT professionals, or anyone from a non-technical background looking to use Notion to increase their productivity will find this note-taking book useful.
Enhancing Productivity with Notion
Copyright © 2022 Packt Publishing
Contributors
About the author
About the reviewer
Preface
Who this book is for
What this book covers
To get the most out of this book
Download the color images
Conventions used
Get in touch
Share Your Thoughts
Section 1: Settings and Structure
Chapter 1: Setting Up the Application
Technical requirements
Creating an account
Downloading the application
Using Notion on multiple devices
PC, Mac, or laptop
Tablet
Mobile
Summary
Chapter 2: Workspace Navigation, Sharing, and Appearance
Technical requirements
Using Quick Find and breadcrumbs
Quick Find
Breadcrumb
The sidebar sections, hierarchy, and updates
All Updates
Sidebar hierarchy
Sharing options
Members, guests, and admins
Page appearance, actions, and information
Page appearance options
Page actions and information
Summary
Chapter 3: Templates, Imports, Account Settings, and Workspace Settings
How to duplicate and import templates
Other external import options
The My account settings setup options
The Workspace settings setup options
Settings
Members
Plans
Billing
Summary
Chapter 4: All the Building Blocks
The basic and inline block options
Creating columns and coloring blocks
Creating columns
The media and embed block options
Media blocks
Embeds
Using advanced blocks, actions, and databases
Action options
Summary
Section 2: Database Options, Features, and Functions
Chapter 5: All the Basic Database Properties
The fundamentals of database properties
Adding and removing properties
Basic database properties
The Text property
The Number property
The Date property
The Select property
The Multi-select property
Other properties
Automatic properties
Viewing database properties
Summary
Chapter 6: Database Views
The fundamental database views
Linked database views
The Board database view
Adding a group
Card preview and Card size
Checkbox property
The Gallery database view
The Calendar database view
Calendar by setting
No date calendar setting
The Timeline database view
Summary
Chapter 7: Database Features and Functions
How to use the relation property
How to use the rollup property
Database sorting
Database filtering
Single filters
Grouped filters
Self-referencing filters
Auto filters
Database grouping
Summary
Chapter 8: Basic Formula Functions
Formula fundamentals
Constant options
Operator options
Number operators
Boolean operators
The if operator
Function options
String functions
Number functions
Date functions
Boolean functions
Summary
Chapter 9: Advanced Formula Combinations
Combined formulas
The Eisenhower matrix
Creating individual formulas
Combining individual formulas
Formula output variations
Creating a Due Date formula
Combining property substitutions and nested formulas
Creating a progress bar
Three-database setup
Adding a relation
Visual progress bar
Summary
Section 3: Creating Advanced Workflows
Chapter 10: Creating an Action Management Contextual Dashboard and Workflow
Master databases
A master task database example
Contextual dashboards
A potential setup configuration
The dashboard after completing the Interview task
Example 1 – two linked database views
Example 2 – two linked database views
Using database templates in advanced workflows
A new database page example
Creating an advanced countdown formula
Selecting the date formula output
Summary
Chapter 11: Using API Integration and Add-on Options
How to set up the API
The Notion view of the integration
The risks and limitations of using the API
Risks
Limitations
API integration examples
The Notion and Google Calendar integration
The Notion and Typeform integration
The Notion add-on options
Summary
Chapter 12: Note Taking, Knowledge Management, and a Wiki Example
Capturing information
Page property and page information
Contextual dashboards
Organizing information
Tagging information
Sharing information
Summary
Chapter 13: Other Example Use Cases
Planning dashboards
Student Workspace
My Notion Workspace
Starter Space
CRM System
Recurring tasks
Buffer's OKRs
Kitchen
Travel Planning
Tracking dashboards
Popular systems
PARA system
GTD system
PPV system
Horizons system
Gamification system
Bulletproof system
Summary
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