Adobe Acrobat Ninja: A productivity guide with tips and proven techniques for business professionals using Adobe Acrobat

by Urszula Witherell

Length: 348 pages
Edition: 1
Language: English
Publisher: Packt Publishing
Publication Date: 2023-03-10
ISBN-10: 1803248173
ISBN-13: 9781803248172
Sales Rank: #0 (See Top 100 Books)

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Print Book Look Inside

Discover Adobe Acrobat’s most important features and advanced functions that will help you to find easier ways to work

Purchase of the print or Kindle book includes a free PDF eBook

Key Features

Make better use of Adobe Acrobat with this all-in-one reference guide for users in all industries and professions
Build confidence by integrating Acrobat functions into day-to-day business tasks
Understand issues that go beyond PDF, such as legal implications of accessibility compliance, document security, and copyright protection

Book Description

Adobe Acrobat can help you solve a wide variety of problems that crop up when you work with PDF documents on a daily basis. The most common file type for business and communication, this compact portable document format is widely used to collect as well as present information, as well as being equipped with many lesser-known features that can keep your content secure while making it easy to share. From archive features that will keep your documents available for years to come to features related to accessibility, organizing, annotating, editing, and whatever else you use PDFs for, Acrobat has the answer if you know where to look.

Designed for professionals who likely already use Adobe Acrobat Pro, this guide introduces many ideas, features, and online services, sorted and organized for you to easily find the topics relevant to your work and requirements.

You can jump to any chapter without sifting through prior pages to explore the tools and functions explained through step-by-step instructions and examples. The information in some chapters may build on existing knowledge, but you are not expected to have an advanced level of prior experience.

By the end of this book, you’ll have gained a solid understanding of the many capabilities of PDFs and how Acrobat makes it possible to work in a way that you will never miss good old ink and paper.

What you will learn

Use Adobe Acrobat Pro efficiently through shortcuts and preferences
Expand your knowledge of the functions that you already use
Understand the connection between PDFs, Acrobat, and other applications
Find out about unique settings in Adobe InDesign to create high-quality fully featured PDFs
Address legal concerns for information published in a digital format
Confidently move away from the use of ink and paper and help preserve physical resources

Who this book is for

This book is for anyone working with PDFs on a daily basis, including skilled professionals such as analysts, administrators, architects, engineers, scientists, lawyers, and anyone who can be described as communications workers, including but not limited to artworkers, researchers, technical writers, and accessibility workers who routinely work with PDF and some version of Acrobat.

Adobe Acrobat Ninja
Contributors
About the author
About the reviewers
Preface
    Who this book is for
    What this book covers
    To get the most out of this book
        Adobe Acrobat family software
    Acrobat technical requirements
    Download the color images
    Conventions used
    Get in touch
    Share Your Thoughts
    Download a free PDF copy of this book
Chapter 1: Understanding Different Adobe Acrobat Versions and Services
    Adobe Acrobat Pro subscription
    Adobe Acrobat Standard subscription
    Adobe Acrobat Reader (free version)
        Recognizing an active Acrobat application
    Adobe Document Cloud
    Adobe Acrobat online services
    Adobe Acrobat Sign
        Digital signatures overview
    The mobile PDF experience – Adobe mobile apps
        PDFs on smartphones, tablets, and Chromebooks
        Collaboration in mobile apps
    Summary
Chapter 2: Creating and Enhancing PDF Files from Scans
    Creating a PDF by using a scanner
        Scanning document pages
    Enhancing a scanned image through OCR
        Searching and using content in the enhanced PDF
    Optimizing a scanned document
    Summary
Chapter 3: Converting Microsoft Office Files to Adobe PDF Using PDFMaker
    From authoring content to PDF output
    Understanding PDFMaker
        PDFMaker settings for desired PDF output
    Evaluating content prepared for PDF conversion
        Recognizing the formatting type in an MS Word document
    Testing and comparing converted PDF files
        Exporting to PDF using the PDFMaker function
        Exporting to PDF by using Adobe PDF Printer (Acrobat Distiller)
        Comparing PDF document conversion results
    Summary
Chapter 4: Modifying and Editing PDF Files
    Adding and organizing pages and page numbering
        Pages navigation pane and options
        Adding and removing pages
        Moving pages and updating page numbering
    Adding, editing, and formatting text and images
        Adding new text on a page
        Adding a new image
        Replacing an image
    Creating and editing bookmarks and links
        Working with bookmarks
        Working with links
    Creating headers and footers
    Creating watermarks
    Introduction to accessibility tags
        Acrobat accessibility features
        Document accessibility features
    Summary
Chapter 5: Remediation for Accessibility in PDF Publications
    What is accessibility in a PDF publication?
        Disability overview in the United States
        Accessing online content by people affected by disability
    Principles of building accessible documents
        MS Word authoring for accessibility
    Understanding the Tags pane and tags
        Working with the Tags pane
    Working with accessibility tools
        Accessibility Checker
    Summary
Chapter 6: Using Acrobat in a Document Review Process
    Overview of comment and markup tools
        Comment tool in desktop Acrobat
        Understanding text markup tools
        Understanding page markup tools
    Email-based group review workflow
    Working with comments
        Managing comments
        Importing comments
    Using the document comparison feature
    Adding stamps
    Shared group review process using Adobe Cloud
    Including Acrobat Reader users in a review process
    Summary
Chapter 7: Creating and Modifying PDF Forms
    Creating an interactive PDF form
        Understanding the data collection process
        Form layout guidelines
        Interactive form fields and properties
        Adding form fields and setting up properties
        Validating form input data
        Creating a calculated form field
        Form tabbing order
    Collecting data from filled-out PDF forms
    Summary
Chapter 8: Adding Digital Signatures and Security Settings
    PDF document password protection settings
    Creating a digital ID and a signature
        Creating a digital ID
        Creating a digital signature
    Signing a document
        Placing a signature field on a page
        Creating a signature area by a signer
    Understanding the validation process
    Certifying a document
    Summary
Chapter 9: Designing Multimedia Presentations
    Adding multimedia using Rich Media tools
        Adding navigation buttons
        Adding a video to a presentation
    Adding audio to a presentation
    Placing 3D objects
    Preferences for running slideshows
    PowerPoint slides conversion to PDF
        PDFMaker in PowerPoint (Windows only)
    Summary
Chapter 10: Integration with Adobe InDesign
    Technical requirements
    Accessibility design and workflow
    Formatting considerations when creating layout in InDesign
        Anchoring images and frames
        Creating and using object styles
    Adding an alternate text description to images
        Typing alternate text manually for each image frame
        Adding alternate text from the metadata description
        Adding alternate text from metadata using object styles
    Managing content structure in the Articles panel
    Mapping InDesign text styles to PDF tags
    Automating the creation of bookmarks
        Creating bookmarks using a generated table of contents
        Creating bookmarks using the Bookmarks panel
    Preserving interactive and accessibility features when exporting to PDF
    Document review and collaboration
        Email-based review comments and markup
        Shared review comments and collaboration
    Summary
Chapter 11: Using Acrobat for Professional Publishing
    PostScript and paper print requirements
        Understanding resolution
        Understanding color
        Color management in Adobe applications
        Working with Output Preview
        Understanding fonts
    Customizing PDF output quality using Distiller settings
    Converting colors and working with Ink Manager
    Working with Preflight
    Summary
Chapter 12: Privacy, Bates Numbering, and Other Specialized Features for A Law Office
    Redacting sensitive content
        Adjusting redaction marks
        Finding content for redaction
    Removing hidden content and sanitizing a PDF document
    Working with Bates numbering and options
    Summary
Chapter 13: Acrobat Pro Tools, Shortcuts, References, and Mac Notes
    Converting MS Office files to PDF on macOS
        Saving a Word document as a PDF
        Printing a Word document to Adobe PDF
    A complete list of Acrobat tools
    Acrobat keyboard key shortcuts
    Accessibility guidelines and list of tags
        Laws and guidelines by country
        Adobe Acrobat predefined PDF accessibility tags
    Feature comparison of different Acrobat versions
    Sources for troubleshooting PDFs, updates, and fixes
    Summary
Index
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