Microsoft PowerPoint Best Practices, Tips, and Techniques: An indispensable guide to mastering PowerPoint’s advanced tools to create engaging presentations
- Length: 338 pages
- Edition: 1
- Language: English
- Publisher: Packt Publishing
- Publication Date: 2023-02-10
- ISBN-10: 183921533X
- ISBN-13: 9781839215339
- Sales Rank: #296166 (See Top 100 Books)
Want to become a PowerPoint Pro? Written by a PowerPoint expert and Microsoft MVP, this book helps you create visually appealing PowerPoint presentations using advanced tools, features, and expert techniques for better impact
Purchase of the print or Kindle book includes a free PDF eBook
Key Features
- Learn how to plan your content and prepare your PowerPoint masters
- Create beautiful content using PowerPoint features and add-ins
- Deliver impressive presentations by leveraging PowerPoint’s advanced delivery tools
Book Description
Giving great business presentations that stand out can mean the difference between getting and losing out on an important promotion, a critical client deal, or a grant. To start creating PowerPoint presentations that showcase your ideas in the best light possible, you’ll need more than attractive templates; you’ll need to leverage PowerPoint’s full range of tools and features.
This is where this PowerPoint book comes in, leading you through the steps that will help you plan, create, and deliver more impactful and professional-looking presentations. The book is designed in a way to take you through planning your content efficiently and confidently preparing PowerPoint masters. After you’ve gotten to grips with the basics, you’ll find out how to create visually appealing content using the application’s lesser known, more advanced features, including useful third-party add-ins. The concluding chapters will equip you with PowerPoint’s advanced delivery tools, which will enable you to deliver memorable presentations.
By the end of this book, you’ll be able to confidently choose processes to create and deliver impactful presentations more efficiently.
What you will learn
- Plan your PowerPoint presentation content and know your audience
- Prepare PowerPoint masters to speed up the development process and maintain consistency
- Add and modify visual and multimedia elements
- Use transitions and animations efficiently
- Build flexibility and interactivity into your presentations
- Practice your delivery with Presenter Coach
- Leverage Presenter View during delivery to increase your confidence
- Use PowerPoint Live in Teams for easy-to-manage remote presentations
Who this book is for
If you are a business professional looking for best practices for presentations and are interested in the features PowerPoint has to offer to help you create and deliver impactful presentations, this book is for you. No formal presentation design knowledge is needed, but you do need to know PowerPoint’s basic tools and functions such as starting and saving files, adding, copying, pasting, or moving slides. A sound understanding of cloud storage and the use of Office 365 is also needed.
Microsoft PowerPoint Best Practices, Tips, and Techniques Contributors About the author About the reviewer Preface Who this book is for What this book covers To get the most out of this book Conventions used Get in touch Share Your Thoughts Download a free PDF copy of this book Chapter 1: Analyzing Your Audience and Presentation Delivery Needs 10 questions to help you plan your presentation Question 1 – what is my presentation’s goal? Question 2 – what is at stake? Question 3 – what is my main message? Question 4 – what story can help the audience understand the message? Question 5 – who is my target audience? Question 6 – what is the duration of my presentation? Question 7 – what type of venue will I present in? Question 8 – what type of presenter am I? Question 9 – what questions might be asked by the audience? Question 10 – what content do I already have available? Analyzing and sorting your content What is the best way to start? Sorting the content Structuring and developing your message The three-part model Telling your story Summary Further reading Chapter 2: Using Industry Best Practices to Design Better Visuals Technical requirements Choosing fonts Which font category should you use? Font compatibility issues Checklist to help you review font choices Using the right font size Learning about contrast Choosing colors wisely Decluttering your slide contents Making the look and feel of your slides consistent Summary Further reading Chapter 3: Leveraging PowerPoint’s Slide Master for Design Technical requirements Understanding layouts and placeholders Layouts Placeholders Accessing layouts and placeholders through a slide master Choosing fonts and colors Selecting the color palette How to customize a color palette Selecting title and body fonts Configuring standard layouts Try it yourself Changes you can make and should avoid Adding custom layouts Reordering your slide layouts Renaming your template to avoid Office Theme labeling Using the Hide Background Graphics feature Using a Microsoft stock image with a picture placeholder Retrieving missing footer placeholders Using the lock feature for placeholders or objects Summary Further reading Chapter 4: Using PowerPoint’s Document Masters for Accessible Handouts and Notes Technical requirements Configuring the Handout Master for a simple document Adding graphic elements to your Handout Master Adding your header and footer content Configuring the Notes Master for a complete handout Customizing your Notes Master Adapting your presentation file for a handout and delivery notes Making your presentations accessible Printing your documents Troubleshooting text contrast in grayscale Exporting your document as a .pdf file Summary Further reading Chapter 5: Using Artificial Intelligence to Improve Your Visuals Technical requirements Creating great image layouts with Designer Setting up Designer Using Designer with images Using Designer to create visual lists and timelines Design ideas from a list Design ideas from dates Using Designer ideas to start a presentation theme from scratch Bringing perspective to your data with Designer Summary Further reading Chapter 6: Adding and Modifying Visual Elements Technical requirements Inserting and modifying a map Converting bullet points into SmartArt Creating new shapes with Edit Points Creating new shapes with the merging tools Breaking apart a Venn diagram Creating special text Using and customizing stock images and other graphics Using Picture Format tools Customizing icons or illustrations Summary Further reading Chapter 7: Adding and Modifying Multimedia Elements Technical requirements Inserting and formatting videos Supported video file formats Inserting video files Formatting video files Inserting and formatting audio Supported audio file formats Inserting audio files Formatting audio files Using the Cameo feature Inserting a screenshot or screen recording for a demo Try it yourself Creating a video file or GIF from a presentation Exporting a presentation as a video Creating an animated GIF Summary Further reading Chapter 8: Working with Transitions and Animations Technical requirements Using slide transitions wisely Understanding transition basics Viewing slide transitions Adjusting the Timing options Leveraging the Morph transition Using Morph Effect Options Creating a moving timeline with Morph Creating movement and a zooming effect with Morph Morphing an object into another using the !! naming scheme Using advanced animation sequences Reviewing animations basics with the Animation Pane option Modifying existing animations and creating an advanced sequence Adding new animations to objects already animated Using triggers for on-demand animations Using triggers with shapes and images Using triggers with a video bookmark Summary Further reading Chapter 9: Building Flexibility and Interactivity into Your Presentations Technical requirements Using navigation elements in a presentation Navigating with action buttons Creating your navigation buttons Using other slide objects for navigation Creating custom shows Using the Zoom feature to navigate your content Creating a summary zoom Inserting a section zoom Inserting a slide zoom Creating triggered menus Summary Further reading Chapter 10: Using PowerPoint Third-Party Add-Ins Technical requirements BrightCarbon Using BrightSlide (for free) Using BrandIn (paid) Neuxpower Using Neuxpower’s compression tools Using Slidewise (paid) Billion Dollar Graphics Using Build-a-Graphic (paid) PPTools Using THOR (free) Using PPTMerge (paid) Summary Further reading Chapter 11: Practicing Your Presentation Delivery Technical requirements Viewing and adapting Slide Show options Leveraging Speaker Coach to help you practice your talk Starting Speaker Coach Analyzing your rehearsal report Rehearsing timings and creating a recorded practice run Using the new Record feature to practice Summary Further reading Chapter 12: Using Presenter View Technical requirements Defining and starting Presenter View Using the display and navigation tools Using the annotation tools Using other tools Making your presentation more accessible with live subtitles Summary Chapter 13: PowerPoint Live and Interactive Features in Microsoft Teams Technical requirements Getting started with and using PowerPoint Live Creating and using breakout rooms Using Q&A and Polls to create more interactions Using Q&A Using Polls in a meeting Improving the camera, lighting, and microphone setup Checking Microsoft Teams device settings Tips to help you improve how you look and sound Summary Conclusion Further reading Index Why subscribe? 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